Administrative Assistant

Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. This role involves managing daily administrative tasks, providing exceptional customer service, and ensuring smooth office functionality. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management or clerical roles. Bilingual proficiency is a plus. This position offers an opportunity to work in a dynamic environment where organizational skills and professionalism are highly valued. Duties Manage front desk responsibilities, including greeting visitors and directing calls Operate multi-line phone systems with professionalism and courtesy Handle data entry, filing, and document proofreading to ensure accuracy Maintain calendars and schedule appointments using Microsoft Office and Google Workspace tools Assist with bookkeeping tasks using QuickBooks or similar software Support office management activities such as supply ordering and inventory tracking Provide customer support via phone, email, or in person, ensuring excellent service standards Perform general clerical duties including typing, photocopying, and organizing documents Coordinate meetings and prepare necessary materials for staff or client engagements Support personal assistant tasks as needed, including travel arrangements and correspondence Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications Strong organizational skills with the ability to prioritize tasks effectively Excellent phone etiquette and customer service skills Experience with office management, data entry, filing, and proofreading Familiarity with QuickBooks or bookkeeping software is desirable Ability to handle multi-line phone systems efficiently Bilingual abilities are preferred to assist diverse client needs Strong computer literacy and familiarity with office equipment Effective time management skills to meet deadlines in a fast-paced environment Previous experience as an administrative assistant, receptionist (medical or dental), or personal assistant is advantageous